Board considers twelve step plan for communication with administration

Apparently the School Board is having as much trouble getting the administration to answer their questions as is the community. They are developing a twelve step plan, link, under which their requests for information would be honored;

1. BOE Member requires information from district administrators
2. BOE member sends request to the EDBOESO regardless of the "work load" to complete the work
3. EDBOESO designates and forwards the request to the appropriate Leadership Team member/district administrator for completion
4. Leadership Team Member determines the "work load" to complete the request
5. Less than 2 hours: Leadership Team member responds to request and CCs the EDBOESO to signify completion
6. More than 2 hours: Leadership Team member alerts EDBOESO how long the request will take and why
7. EDBOESO takes the request and justification for time it will take to the Executive Committee for discussion
8. Executive Committee will determine if the request should be completed in context with all other pending requests from the BOE members
9. Request Approved: Executive Committee will determine if the request should be a public meeting agenda item or simply provided to all BOE members
10. Leadership Team member completes request and alerts the EDBOESO when it is completed for presentation to the rest of the BOE members
11. Information is disseminated by the EDBOESO or at a public meeting as an agenda item
12. Request Denied: BOE President will alert the BOE member who made the request that the information will not be completed at this time and may discuss a future time for the request completion

Seems just a little silly. Why can't a board member, or a community member, simply ask their legitimate question and expect a candid, forthright and honest response as the proximate result?

Are there administrators with so little to do that they can sit on a committee to determine how questions will be answered?

The posted agenda, link, of the Policy Committee Meeting where this discussion will take place, does not include any opportunity for public comment.